Gain Approval Template

Dear (NAME):

PCMA’s Convening Leaders is among the most important, influential, and inspiring conference for the business events industry. The four-day event attracts thousands of business events executives and professionals from around the world who seek innovation, education, and connections.

I believe that by supporting my participation at the Jan. 6-9, 2019, event at David L. Lawrence Convention Center in Pittsburgh, I will further my professional development while gaining industry knowledge I can use to advance our organization.

This year’s “Disrupt & Deliver” theme focuses on innovation with sessions on design thinking and speakers who are leaders in creativity. The schedule is at

(Highlight a particular session that would be beneficial to your position and your organization.)

Expenses would include registration, travel, lodging and any meals outside of Convening Leaders. The total cost is ($XXX). The estimated cost breakdown is:

  • Registration:
  • Airfare:
  • Transportation to and from hotel:
  • Hotel:
    Additional meals:


I am willing to discuss the request and answer any questions you may have. I am confident attending Convening Leaders would be advantageous for the organization and for my job performance.


What People are Saying

  • You get to see 4,500 of your closest friends every year. It’s like coming to a family reunion.

    Arron Brooks Director of Sales & Marketing at Courtyard Austin Pflugerville & Pflugerville Conference Center
  • It’s everything you need in 3 days to build your career.

    Anissa Ladd, CASE Director of National Accounts at Go Providence
  • I’ve been coming to Convening Leaders for the past 10 years. I just think the education, the latest technology, anything you’re looking for to plan your meeting, it’s at Convening Leaders.

    Deborah Young CMP, CEM Director, Convention & Meetings at National Association of Elementary School Principals
  • It’s a great refreshment of re-connecting and networking with people, and then on top of it you get this great education, and inspiring speakers. For me, it’s the best way to start off your year, and if you’re not attending PCMA Convening Leaders, you really should.

    Meg Harper National Group Sales Director at Davenport Hotels
  • It is the best conference I’ve ever attended. Ever. And as a seasoned professional, I get so much out of it. I can’t tell you how many pictures I’ve taken on my phone of new ideas I’m looking forward to taking back to my corporation.

    Patty Amos, CMP Owner of Soma Event Design Services
  • Everyone’s here. It’s a great opportunity for you to reconnect, reinvigorate yourself, and be able to start fresh in the new year.

    Will Trokey Director of Global Accounts at Omni Hotels and Resorts
  • I'm looking forward to connecting with other event professionals and learning new strategies to create the best conference possible.

    Jill Cavanaugh Conference Coordinator at Infusion Nurses Society
  • This is my second time attending. I was genuinely blown away the first time and had gained so much exposure and experience from the previous year.

    Amelia Binti Roziman Chief Operating Officer at Sarawak Convention Bureau