Gain Approval Template

Dear (NAME):

PCMA’s Convening Leaders has long been recognized as one of the most important, influential, and inspiring conferences that takes place each year. 2024 will be no different. I see Convening Leaders 2024 as the perfect opportunity to build impactful relationships, expand my professional knowledge, and get a fresh start as we work together to prepare for the future of business events.

CL24 takes place Jan. 7 – 10 at the San Diego Convention Center, San Diego, CA and digitally. (Discuss whether you prefer to attend face-to-face or digitally.)

You can be confident I’ll take the knowledge I gain at CL24 to bring new ideas, insights, and business opportunities to our company. (Highlight a particular session/topic and individuals you could meet that would benefit your position and your organization.)

The total company investment for me to participate will be approximately ($XXX). The cost breakdown is:

  • Registration:
  • Local transportation: (include only if you’re attending in-person networking events)
  • Meals and incidentals: (include only if you’re attending in-person networking events)

I’d be glad to discuss this request and answer any questions you may have. I am confident attending Convening Leaders would be advantageous for the organization and my job performance.


  • It’s everything you need in three days to build your career.

    Anissa Ladd, CASE Director of National Accounts, Go Providence
  • I’ve been coming to Convening Leaders for the past 10 years. I just think the education, the latest technology — anything you’re looking for to plan your meeting — it’s at Convening Leaders.

    Deborah Young CMP, CEM Director of Convention & Meetings, National Association of Elementary School Principals
  • It’s a great refreshment of re-connecting and networking with people, and then on top of it, you get this great education and inspiring speakers. For me, it’s the best way to start off your year. If you’re not attending PCMA Convening Leaders, you really should.

    Meg Harper National Group Sales Director, Davenport Hotels
  • It is the best conference I’ve ever attended. Ever. And, as a seasoned professional, I get so much out of it. I can’t tell you how many pictures I’ve taken on my phone of new ideas I’m looking forward to taking back to my corporation.

    Patty Amos, CMP Owner, Soma Event Design Services
  • Everyone’s here. It’s a great opportunity for you to reconnect, reinvigorate yourself and be able to start fresh in the new year.

    Will Trokey National Accounts Director for Visit Greater Palm Springs
  • I'm looking forward to connecting with other event professionals and learning new strategies to create the best conference possible.

    Jill Cavanaugh Conference Coordinator, Infusion Nurses Society
  • (2019 Convening Leaders was) my second time attending. I was genuinely blown away the first time and had gained so much exposure and experience from the previous year.

    Amelia Binti Roziman Chief Operating Officer, Sarawak Convention Bureau