Gain Approval Template

How to Persuade Your Boss

Need help convincing leadership to support your travel to Convening Leaders 2026 in Philadelphia? We’ve compiled key talking points to help you secure professional and financial support from your organization.

If email works best, use our prepared template highlighting the benefits of attending CL26 along with an outline of estimated expenses. You can also adapt these talking points for a direct conversation with your supervisor.

We look forward to making history with you in Philadelphia this January!

Email Template and Talking Points:

Subject: Request for Approval to Attend PCMA Convening Leaders 2026

Dear [Boss’s Name],

I’m writing to request approval to attend PCMA’s Convening Leaders 2026, taking place from January 11–14 in Philadelphia, Pennsylvania. This event is an unparalleled opportunity to represent [YOUR WORKPLACE] among more than 5,000 business event professionals from around the world.

Convening Leaders is strategically designed for key decision-makers, industry leaders, and elite suppliers. This year’s theme, “Making History, Together,” reflects three guiding pillars that align directly with our organizational goals:

• Legacy – honoring the history and insights that serve as a foundation for future innovation.
• Momentum – driving transformation through bold ideas, strategic action, and new approaches to business events.
• Unity – harnessing the collective power of diverse perspectives to shape what’s next.

Attending this conference will allow me to:

• Gain cutting-edge industry knowledge: I’ll participate in sessions that address the latest trends, challenges, and opportunities, which I can bring back to our team.
• Forge strategic connections: I’ll build relationships with industry leaders and potential partners, benefiting [workplace] both immediately and in the long term.
• Enhance our competitive edge: The insights and strategies I gain will directly contribute to our ongoing initiatives and help us stay ahead in a rapidly evolving industry.
• Share knowledge with our team: Upon my return, I will organize a debriefing session to share key takeaways, best practices, and actionable ideas with the team so the entire organization benefits.

The total estimated investment for my participation is $[XXX], with a detailed cost breakdown as follows:

• Registration: $
• Transportation: $
• Hotel: $
• Meals and incidentals: $

It’s important to note that the current registration rate expires on [date], offering a cost-saving opportunity if we act promptly.

I’m eager to discuss this further and address any questions you might have. I am confident that the knowledge, skills, and connections I gain from Convening Leaders—rooted in legacy, fueled by momentum, and strengthened by unity—will provide significant value to our organization.

Thank you for considering this request.

Best regards,
[Your Name]
[Your Position]